Companies, whether large or small, are very particular about everything that they use for their business. For instance, before installing a virus scan, they will ask experts and read reviews to finally settle on one that offers optimal security. Why not? A business should not just offer the best services, they should get them as well. And if getting services that they are confident and comfortable with will make them more efficient, then they can research all the systems they will need for as long as they want.
But one thing people are constantly on the fence about are cloud systems, particularly, one that allows them to have shared access to certain documents. It is not that they do not want it, they just do not know which one to pick. Truthfully, there are a lot of cloud systems that have really good features. But if you want to maximise the benefits of a cloud system, choose Office 365.
Works well with programs you already know how to use
Office 365 works seamlessly with programs you already know how to use like Word, Excel, Outlook, Publisher, and Powerpoint. You will be able to use all the tools each program has and all the great features that they offer in Office 365.
Microsoft Office 365 offers multiple subscription levels – Home, Personal, and Business Editions – which means companies can benefit from all the features of Office 365. You can see who is editing the document you are currently using, sync your desktop documents online, and even use the Office 365 account to present your Powerpoint.
You and your employees can access important documents anywhere and across any device. It allows all of you to work collaborate on a project whenever you can and to respond to requests or questions in an instant. With their cloud feature, you can view and edit your documents on any web browser if you are out traveling and do not have access to Microsoft Office.
Choose who can access a specific document
Sometimes, not everyone in the company access certain documents. For instance, the guys up at marketing do not have a reason to access documents that only the people in finance use. With Office 365, you can create a password-protected portal to share certain documents with a specific department like confidential files. You can even send departments to invite them to participate in online meetings where you can view a document and update it together in real time.
You do not need to worry about security
You can have access to the system by used by Microsoft to help protect documents and emails. The safety system they use would scan messages for spam and your documents for malicious software all day, everyday. Microsoft makes sure that everything that you have saved within their cloud is protected and that their systems meet industry-standard certifications.
What is great about the system behind Office 365 is it is very easy to understand and use. You would not have any problems deciphering which folder you should go to and how to access certain files on your cloud. You do not need much instruction when it comes to instant messaging employees and customers; it is definitely a system that is very navigable, intuitive, and user-friendly.